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Rent roll PDF to Excel — verified, not guessed

Every unit row extracted to clean Excel, then proven against the rent roll’s own summary: unit counts tie, rent totals foot — or we tell you exactly which cells disagree. Underwrite on numbers you can defend.

Convert a rent roll — freeAll real-estate tools

How it works

  1. 1Upload the rent roll PDF — single property or a multi-property export.
  2. 2Every unit row is extracted: unit, type, sqft, market rent, actual rent, status, lease dates.
  3. 3The extraction is verified against the document's own summary — unit counts and rent totals must tie, or we flag exactly what disagrees.
  4. 4Download clean .xlsx (or CSV), or run the Rent Roll Analyzer for occupancy, GPR and loss-to-lease.

By property-management system

The engine reads the table, not a template — but every system has its quirks. Here’s what to expect from yours:

Yardi rent rollsConvert Yardi Voyager rent roll exports to verified Excel.AppFolio rent rollsConvert AppFolio Property Manager rent roll exports to verified Excel.RealPage rent rollsConvert RealPage / OneSite rent roll exports to verified Excel.Entrata rent rollsConvert Entrata rent roll exports to verified Excel.Buildium rent rollsConvert Buildium rent roll exports to verified Excel.MRI rent rollsConvert MRI Software rent roll exports to verified Excel.

Questions

Why does verification matter for rent rolls?

A rent roll drives the whole underwriting model — one dropped unit or a phantom header row changes GPR, occupancy and value. PDFHandle proves the extracted rows tie to the document's own stated totals before showing “Verified”, and never shows a false green.

Which property-management systems does it handle?

The engine is format-agnostic — it reads the table, not a vendor template. It's been hardened against hundreds of real rent rolls including Yardi, AppFolio and RealPage/OneSite exports, and the verification step protects you on any layout: if the totals don't tie, you see it.

What about multi-property rent rolls?

Multi-property exports are handled — property banner and group-header rows are excluded from unit counts, so a 12-property AppFolio export doesn't inflate your unit total.

Is my rent roll stored?

No. Files are processed in memory and discarded within about 15 minutes. Extraction runs on our own servers — never sent to a third-party AI, never used to train models.

Can I get underwriting metrics, not just the table?

Yes — the Rent Roll Analyzer (Pro) computes verified occupancy, average and total rents, annualized GPR, loss-to-lease and unit mix from the same extraction.